Practical Information for HIM Guests

The Institute is housed in two buildings on Poppelsdorfer Allee, 53115 Bonn. The office of the Director and the lecture rooms are in the Institute proper at Poppelsdorfer Allee 45. The administrative staff is across the street at Poppelsdorfer Allee 82, 2nd floor. Both buildings also house the guest offices. HIM is a non-smoking facility in accordance with federal law. Ashtrays can be found in the garden.

Please be in the building during the following hours ONLY: Mo-Fr 6 am to 11 pm / Sat-Sun 9 am to 9 pm. These hours might change upon notice. You will receive the door code from HIM staff by email. Please treat this code confidentially. Keep it separate from the Institute addresses to avoid misuse by unauthorized persons. The provided code may be used to open the entrance doors of both buildings via key pads next to the various doors. 

An alarm system has been installed (in all HIM facilities including both buildings, the backyard and the garage) that is automatically activated/deactivated at various times during the night. The corresponding times are mentioned on your desk. The alarm is triggered by movement and is equipped with silent transmission to Security. Non-observance of this injunction and a triggered false alarm will result in a penalty (EUROs).

Generally speaking, absences contradict the explicit purpose of your invitation. Unavoidable absences should be announced in advance (email to your respective programs coordinator with dates and purpose). Absences for scientific commitments of one working day per week are reasonable; longer absences may result in a reduction in compensation.

The "Fire Safety Regulations" are prominently displayed in each office. For your own safety, please take a moment to read through them. With your signature at Registration, you confirm that you have cognizance of the Fire Safety Regulations, their availability, and your responsibility to familiarize yourself with them.

We offer complimentary refreshments to all trimester program guests each afternoon from Monday to Friday (except on bank holidays) around 4 pm on the ground floor at Poppelsdorfer Allee 45. You will also find a coffee machine and a water dispenser in the kitchen on the ground floor, which you are free to use!

HIM does not have its own WIFI network, corresponding to the University of Bonn policy. You will have to use an EDUROAM account (only via your personal credentials, in connection to your home institution).  In case you do not have EDUROAM, please contact our IT-Support.

Office doors cannot be locked, but you can lock your valuables in the under-desk drawer. Keys are available from programs coordination against a refundable deposit. HIM accepts no responsibility for lost or stolen property.

Popp 45, ground floor, rear hallway between living room and lecture hall: There is a monochrome laser printer with duplex support.
Popp 45, ground floor, discussion room 5: There is a colour printer with duplex support. Not connected with the network, but directly to the computer in the room.
Popp 45, 1st floor, room 13: You will find a Xerox Workcentre (copy/print/scan to email/USB-Stick), a monochrome laser printer with duplex support, and a shredder.
Popp 45, 2nd floor, room 20:  There is a monochrome laser printer with duplex support.
Popp 82, 1st floor: You will find a Xerox Workcentre (copy/ print/scan to email/USB-Stick) in the kitchen.

Within the hallway of the Institute, there is a photo board with pictures of the HIM staff, and photos of guest researchers of the ongoing (junior) trimester program. We will be taking pictures tuesdays between 11:30 and 12:00 a.m. You are welcome to meet us in the fireplace room in the Poppelsdorfer Allee 45 at this time and your picture will be added to the board. 

In the basement of the Poppelsdorfer Allee 45 you will find a washing machine, tumble dryer, iron and ironing board for your use which you may use free of charge.

HIM offers you the possibility to propose workshops/seminars/lecture series on themes related to the trimester program. However, the scope, terms and conditions of these activities must first be discussed with the Director of HIM, whose approval is requisite. Programs Coordination offers organizational assistance.

You can make a request to invite short-term guests – your collaborators, co-authors, doctoral candidates, etc. Your respective programs coordinator offers organizational assistance.

HIM actively encourages you and your collaborators to provide preprints that have evolved as a result of the work done during your stays at HIM. Please put your preprint on the arXiv and inform public relations of HCM , who will add your article to the preprint list of the relevant Trimester Program on the HIM website.

To improve our guests' chances of finding accommodation, HIM manages a limited pool of centrally located furnished apartments of differing sizes.  HIM apartments are primarily offered to HIM Trimester Program participants as well as guests from the HCM Research Areas. HIM apartments are reserved on a first come, first served basis. The housing agreements include all extra costs e.g. for water, electricity, heating, etc. Contact your respective programs coordinator to make a request (please keep in mind the deadline to submit requests). If applicable, please do not forget to indicate special needs such as accompanying persons etc. in your request.

You will receive the corresponding documents via HIM finances in due time. These must be signed, filled in and returned to initiate the payment process. Please note: payments are initiated by HIM, but executed by the Bonn University Administration.

A folder with general apartment information (telephone number, location of trash bins, laundry unit etc.) and instructions for accessing the internet can be found in your apartment. If need be, there might be visits by our apartment inspector. Please also report defects here.